If you'd prefer to scroll through the instructions in lieu of the interactive tutorial, please see below.
These instructions are for faculty staff, and cadets submitting content for the first time.
Applying for Submission and Editing Permissions
Register for USMA Athena: https://athena.westpoint.edu/home
Accounts are only available to current USMA faculty, students, and staff with westpoint.edu email address.
You will receive an email with a link from USMA Athena. After you click the link you will be registered.
Before archiving documents, please email resourcesupport@usmalibrary.org to be authorized to submit to a collection.
Example email:
Hi, I'm a faculty member registered for USMA Athena, and I would like to submit my work to an appropriate collection in [your department, school, or scholarly organization].
After you are authorized to submit to a collection, you can start archiving. Log in at the top right of the page and select the option to Log in with OIDC.
Faculty may request assistance with submissions from library staff at resourcesupport@usmalibrary.org.
The work is then sent to USMA Library Staff:
Ideally the author or creator will submit their own work.
Submitters benefit from having access to edit or remove the submissions created under their own account. Additionally, submitters are empowered with the ability to upload a revised or updated version of the work submitted.
Please note: If you upload a PDF of your work, the content will be available immediately after the submission is approved by USMA Library Staff. It may take some additional time for the site to read the PDF in order to provide a thumbnail image when displaying the record.
You can expedite the deposit process by using the DOI (CrossRef) to “Import metadata from an external source”. Using this option, you can pre-populate a large portion of the submission form to expedite the process of depositing your scholarly work in Athena: USMA Scholarship.
Select the MyDspace link located within the profile icon in the upper righthand corner of the page.
Next to the (+) button to add an attachment, you'll see an icon showing a page with an arrow that will allow you to “import metadata from external source”.
Use the dropdown menu to select the type of identification number associated with your work. If you have a DOI, you’ll select the CrossRef option.
Input the identification number only and search for your work.
When you select your work, you’ll follow through the prompts to generate a pre-populated submission form based on the information available from the publisher’s website.
After proofing the pre-populated information and adding the additional information required for submission in the form, you’ll be ready to deposit your work on USMA Athena.
Proofreading the pre-populated information is an important step in the submission process. Some data sources do not transfer perfectly in the external import process. For example, the pre-populated information does not automatically input names into the accepted "lastname, firstname" format.
After selecting Deposit, you should be taken to the MyDspace page where you can see all of the accepted submissions you have upload to the site. You will not see the submission you just finished depositing, because it will need to "approved" by Library Staff. This is generally a quick process that involves Library Staff checking for possible typos that may have occurred. You will receive an email to confirm when your items have been "approved" and are viewable to the public on the repository.
1. Author(s)
*Required
Multiple authors can be added by using the “Add more” icon to add a new field for each author.
Please ensure that Authors/contributors from west point are listed before partners from other organizations or institutions.
2. Advisor Information
This section is only required for Cadet submissions.
Advisor should contain the name of the primary thesis advisor.
Advisor(s) Department should contain the department of the primary thesis advisor.
3. Sponsors
*Required
This space should include submitting authors Department of Employ (or Cadet’s primary field of study) and any other affiliate organizations, including, but not limited to scholarly groups, clubs, other universities, organizations, or other affiliations, and sources of funding. If the item is based on sponsored research, enter the sponsoring agency and grant number(s) affiliated.
4. Point(s) of Contact
Please include the contact information for whomever is responsible for providing further information, updates, or corrections on this submission.
Multiple Points of Contact can be added by using the “Add more” icon to add a new field for each, please only include authors or contributors who have a westpoint.edu email address.
5. Title
*Required
This space should contain the title and subtitle of the work you are submitting.
6. Date of Issue
*Required
The Date of Issue is the Publication Date (or date of presentation, posting, etc.) of the work you are submitting.
7. Publisher
*Required
Use both the journal title, if applicable, and the publisher’s name. For example, to submit an article published in the journal Transactions on Quantum Engineering, it would be appropriate to enter "IEEE Transactions on Quantum Engineering" or "IEEE." For a book chapter originally published in an anthology from the Oxford University Press, enter "Oxford University Press."
8. Citation
*Required
Please submit a full citation (Chicago Manual of Style 17th edition is preferred.) Zotero is the library's recommended citation management tool.
9. Peer Reviewed Status
*Required
Select either Yes or No, if you are unsure, please select No.
10. Series/Report No.
Required for Journals, Articles, Chapters, etc.
11. Identifiers
*Required
Please note, your work may have more than one identifier, please include every identifier the work has. For each additional identifier, click the Add More button.
If your work doesn't have any identifiers, please select other and type in N/A.
12. Material Type
*Required
Pick the option that would best describe the type of work you are submitting to USMA Athena. If your work is not one of the types already listed, please select “other” and explain the type of work in the description section below.
13. Subject Keywords
*Required
Your work may have as many keywords as you like, please hit “enter” after each individual keyword or keyword phrase.
14. Abstract
*Required
A short paragraph or executive summary describing the content that is being deposited. For journal articles and book chapters, use the version from the official publication.
15. Description
If you are depositing a pre-print or post-print publication, this field should include a link to the version of record at the journal or publisher main website. You may also include pertinent additional information about the work, such conference proceeding details.
16. Uploading Files
If you are not including the entire work as your submission, please include a file for the cover image of your work.
Images could be Title Page, Book Cover, Title Slide, Flyer or Program Schedule, etc.
If you have any attachment(s) to upload with your submission, you can do so here by using the "browse" link at the top of the page.
You can also upload the attachment(s) by dragging the file(s) to the upload section at the bottom of the page.
17. Deposit Work
Once the submission form is complete, you can choose to save the content and come back to your submission later.
If you would like the work to be visible in the repository, select +Deposit.
* After selecting Deposit, you should be taken to the MyDspace page where you can see all of the accepted submissions you have upload to the site. You will not see the submission you just finished depositing, because it will need to "approved" by Library Staff. This is generally a quick process that involves Library Staff checking for possible typos that may have occurred. You will receive an email to confirm when your items have been "approved" and are viewable to the public on the repository.
